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This information pertains to students admitted to a degree program through Extended Education.  For information on drops and refunds for other programs, please visit the Information and Policies page.

Drop Policy  

To drop a course in the program, a completed drop form must be submitted to the Extended Education office. Courses must be dropped by the University census date (the 20th day of the regular academic semester). Drops are not permitted after the census date. 

Withdrawal Policy

To withdraw from a course after the census date, please fill out a withdrawal form and obtain the appropriate signatures and return to the Extended Education office. Withdrawing from a course after census date places a “W” on your transcript. There are no refunds for course withdrawals.

To withdraw from a degree program, a Program Withdrawal form must be filled out and have appropriate signatures.

Refund Policy  

The last day to receive a partial refund is the census date. No refunds are allowed after the census date. To obtain a refund, a completed refund form should be submitted along with a drop form and should be submitted to the Extended Education office. Refunds are pro-rated based upon the date the course is dropped. After the last day to get a full refund, there is a $25 administrative drop fee that is charged.

How to Estimate a Pro-Rated Refund:

• Count the number of days from the first date of the academic semester to the actual drop date
• Divide by the number of class days in the semester (74) and multiply it by your semester tuition to get your pro-rated fee
• Subtract the pro-rated fee from your semester tuition. This will be your approximate refund, minus a $25 drop fee

Dropped for Non-Payment

Students will be dropped for non-payment of fees.  Failure to make payment within 30 days from payment due date will result in being dropped from classes and Blackboard.

Final payment is required for re-registration.  Please note that it takes a minimum of two business days to be re-registered in classes.

A $25 re-registration fee will be applied. 

R2T4 Policy 

Students who withdraw or cease to be enrolled prior to the end of a payment period and have received Federal or State aid must have a Return of Title IV Funds calculation performed or a pro-rata adjustment to their aid.  This calculation is performed by the Financial Aid Office. 

Up through the 60% point in each payment period, a prorated schedule is used to determine the amount of Title IV funds the student has earned at the time of withdrawal.  After the 60% point in the payment period, a student has earned 100% of the Title IV funds he or she was scheduled to receive.  A student that withdraws from all units before the first day of school is not subject to R2T4 and all financial aid will be canceled. 

Questions may be directed to the Extended Education office at (209) 667-3111.

Special Session Spring 2023 Important Dates

Academic Semester Dates: January 26, 2023 – May 16, 2023  

*Please note that some courses may start or end before or after these semester dates. Please refer to your program website for actual course dates.

Last day to get a full refund: January 25, 2023

Last day to drop: February 22, 2023 (University census date)

Last day to get a partial refund: February 23, 2023 (University census date)