This information pertains to students admitted to a degree
program through Extended Education. For information on
drops and refunds for other programs, please visit
the Information
and Policies page.
Drop Policy
To drop a course in the program, a completed drop form must
be submitted to the Extended Education office. Courses must be
dropped by the University census date (the 20th day of the
regular academic semester). Drops are not permitted after the
census date.
Withdrawal Policy
To withdraw from a course after the census date, please fill out
a withdrawal form
and obtain the appropriate signatures and return to the Extended
Education office. Withdrawing from a course after census date
places a “W” on your transcript. There are no refunds for course
withdrawals.
To withdraw from a degree program, a Program
Withdrawal form must be filled out and have
appropriate signatures.
Refund Policy
The last day to receive a partial refund is the census date. No
refunds are allowed after the census date. To obtain a refund, a
completed refund
form should be submitted along with a drop form and
should be submitted to the Extended Education office. Refunds are
pro-rated based upon the date the course is dropped. After the
last day to get a full refund, there is a $25 administrative drop
fee that is charged.
How to Estimate a Pro-Rated Refund:
- Count the number of days from the first date of the academic
semester to the actual drop date
- Divide by the number of class days in the semester (74) and
multiply it by your semester tuition to get your pro-rated fee
- Subtract the pro-rated fee from your semester tuition. This
will be your approximate refund, minus a $25 drop fee
Dropped for Non-Payment
Students will be dropped for non-payment of fees. Failure
to make payment within 30 days from payment due date will result
in being dropped from classes and Blackboard.
Final payment is required for re-registration. Please note
that it takes a minimum of two business days to be re-registered
in classes.
A $25 re-registration fee will be applied.
R2T4 Policy
Students who withdraw or cease to be enrolled prior to the end of
a payment period and have received Federal or State aid must have
a Return of Title IV Funds calculation performed or a pro-rata
adjustment to their aid. This calculation is performed by
the Financial Aid Office.
Up through the 60% point in each payment period, a prorated
schedule is used to determine the amount of Title IV funds the
student has earned at the time of withdrawal. After the 60%
point in the payment period, a student has earned 100% of the
Title IV funds he or she was scheduled to receive. A
student that withdraws from all units before the first day of
school is not subject to R2T4 and all financial aid will be
canceled.
Questions may be directed to the Extended Education office at
(209) 667-3111.
Special Session Spring 2023 Important Dates
Academic Semester Dates: January 26, 2023 – May
16, 2023
*Please note that some courses may start or end before or
after these semester dates. Please refer to your program website
for actual course dates.
Last day to get a full refund: January 25, 2023
Last day to drop: February 22, 2023 (University
census date)
Last day to get a partial refund: February 23,
2023 (University census date)
